View & manage form responses (2024)

You can view and restrict replies to a form withGoogle Forms.

View responses

View responses by question

  1. Open a form in Google Forms.
  2. At the top of the form, click Responses.
  3. Click Summary.

View responses by person

See answers by person or, if you allowed people to submit the form more than once, by submission.

  1. Open a form in Google Forms.
  2. At the top of the form, click Responses.
  3. Click Individual.
  4. To move between responses, click Previous View & manage form responses (1)or Next View & manage form responses (2).

Note: To select from a list of responses, click the Down arrow View & manage form responses (3).

View all responses in a spreadsheet

Easily see all responses in a spreadsheet.

  1. Open a form in Google Forms.
  2. At the top of the form, click Responses.
  3. At the top right, click Link to Sheets View & manage form responses (4).

Important:If you’ve shared a form with a collaborator, they may also have access to the form’s linked spreadsheet. If you want to remove a collaborator, you'll haveto remove them from the form and the spreadsheet separately.

Download all responses as a CSV file

  • Open a form in Google Forms.
  • At the top of the form, click Responses.
  • Click More View & manage form responses (5) View & manage form responses (6)Download responses (.csv).

Manage responses

Turn response notifications on or off

  1. Open a form in Google Forms.
  2. At the top of the form, click Responses.
  3. Click More View & manage form responses (7).
  4. Click Get email notifications for new responses.

Tip: To get more notifications options and send customized follow up emails to respondents, download the Form notifications add-on.

More options

Stop collecting responses

  1. Open a form in Google Forms.
  2. At the top, click Responses.
  3. Turn "Accepting responses" from On to Off.

After you've turned this off, you'll see a message in the "Responses" tab that says "Not accepting responses."

Collect respondents' email addresses

Record the email addresses from people who fill out your form. When someone takes your survey, they will be required to enter their email address before they submit the form.

Collect verified emails

Important: Respondents must confirm their Google Account email address gets collected with their response. The confirmation displays on each page of the form.

  1. Open a form in Google Forms.
  2. At the top, click Settings.
  3. Next to “Responses,” click the Down arrow View & manage form responses (8).
  4. Under "Collect email addresses," select Verified.

Collect emails manually

  1. Open a form in Google Forms.
  2. At the top, click Settings.
  3. Next to “Responses,” click the Down arrow View & manage form responses (9).
  4. Under "Collect email addresses," select Responder input.

Copy and paste charts from Google Forms

If your form creates charts in your "Responses" section, you can copy and paste them into other files.

  1. Open a form in Google Forms.
  2. Click Responses.
  3. At the top right of a chart, click Copy View & manage form responses (10).
  4. Paste the chart wherever you would like.

Tip:If you copy and paste a chart into Google Docs, Slides, or Drawings, you can update the chart directly from the doc, presentation, or drawing as long as you have edit access to thedoc, presentation, or drawing, and the form.

Send response receipts

If you collect responder emails, you can choose whether respondents get a copy of their answers.

  1. Open a form in Google Forms.
  2. At the top of the form, click Settings.
  3. To turn on "Collect email addresses," select an option:
    • Verifiedfor verified email collection
    • Responder entryfor manual email collection
  4. Next to “Responses,” click the Down arrow View & manage form responses (11).
  5. Next to “Send responders a copy of their response,” select When requested or Always.

Tip: In certain circ*mstances, responders may not receive expected response receipts due to spam filters or other counter-abuse measures.

View & manage form responses (12)

Visit the Learning Center

Using Google products, like Google Docs, at work or school? Try powerful tips, tutorials, and templates. Learn to work on Office files without installing Office, create dynamic project plans and team calendars, auto-organize your inbox, and more.

View & manage form responses (2024)

FAQs

How to view and manage responses on Google Forms? ›

See answers by person or, if you allowed people to submit the form more than once, by submission.
  1. Open a form in Google Forms.
  2. At the top of the form, click Responses.
  3. Click Individual.
  4. To move between responses, click Previous or Next .

Why can't I see responses on Google Forms? ›

If your Google Forms responses are missing, check the "Responses" tab first. Make sure you're using the correct Google account, review visibility settings, and refresh the page. If issues persist, contact Google Support.

How do I see Google Form answers before submitting? ›

The other way to get answers in Google Forms is to view them in a spreadsheet. Navigate to the Responses tab and click the Google Sheets icon in the top right corner. This will open a spreadsheet of all of your collected answers.

How to get a lot of responses on Google Forms? ›

And a great way to get around this is to break up your form into multiple pages. And Google forms makes this a lot easier than you think. Often, users will open up a form and quickly scroll to the bottom of the form before answering a single question to determine how long this is going to take.

How do I make responses visible to everyone in Google Forms? ›

Under the Settings tab, open the “Responses” section and toggle the “Limit to 1 response” to be set off. This will make the form public which means that anyone can see your Google form without signing into Google Forms.

Where have my Google Form responses gone? ›

When you delete responses in Google Forms, it will be deleted permanently. The deleted form responses cannot be restored later. The workaround is to sync responses to Google Sheets as deleting the responses in Google Forms will not affect the responses already synced to Google Sheets.

How to recover Google Form responses? ›

Recover Deleted Google Form Responses: Quick Workarounds
  1. Log into your Google account.
  2. Access Google Forms and open the form you want to sync.
  3. Click on the Responses tab.
  4. Click on the Link To Sheets icon, which will open a window that asks you to select the destination spreadsheet.
Mar 11, 2024

Is there a way to see Google Form answers without being the owner? ›

It is not possible for others to view the form responses unless you intentionally give them shared privileges to do so. By default, the owner is the only one that can see the responses.

How do I see students answers on Google Forms? ›

For Google Forms:
  1. Open up the activity you assigned in Google Forms. (You should be able to click into it from your assignment in Google Classroom, or find it in your Google Drive.)
  2. Click the Responses tab at the top to see a list of Student responses. ...
  3. In the Responses tab, click on the Individual button.

How to organize responses in Google Forms? ›

Choose where to store responses
  1. Open a form in Google Forms.
  2. In the top left under “Responses,” click Summary.
  3. In the top right, click More. Select destination for responses.
  4. Choose an option: Create a new spreadsheet: Creates a spreadsheet for responses in Google Sheets. ...
  5. Click Create or Select.

Where are Google Form responses stored? ›

Google forms is a free Google application that allows you to quickly create and distribute a form to gather information. Form responses are saved in a Google spreadsheet in Google drive.

How do I analyze responses to a Google Form? ›

How to use analytics in Google forms
  1. Step 1: Create or Open a Google Form with Responses. ...
  2. Step 2: Access the Responses Tab. ...
  3. Step 3: Explore Response Summary. ...
  4. Step 4: Utilize Individual Responses. ...
  5. Step 5: Generate Charts and Graphs. ...
  6. Step 6: Set Up Pivot Tables and Filters (Optional)
Mar 15, 2024

How many ways can you see responses in Google Forms? ›

There are two ways to view responses in the "Responses" tab: A summary of the responses, complete with graphs and charts, can be viewed by selecting the "Summary" tab. Individual Responses: To view each response separately, use the "Individual" option.

Top Articles
Latest Posts
Article information

Author: Kimberely Baumbach CPA

Last Updated:

Views: 5841

Rating: 4 / 5 (41 voted)

Reviews: 80% of readers found this page helpful

Author information

Name: Kimberely Baumbach CPA

Birthday: 1996-01-14

Address: 8381 Boyce Course, Imeldachester, ND 74681

Phone: +3571286597580

Job: Product Banking Analyst

Hobby: Cosplaying, Inline skating, Amateur radio, Baton twirling, Mountaineering, Flying, Archery

Introduction: My name is Kimberely Baumbach CPA, I am a gorgeous, bright, charming, encouraging, zealous, lively, good person who loves writing and wants to share my knowledge and understanding with you.